Digital Defenders: Why You Should Not Hesitate to Report a Phishing Email?

15 August 2023

One of the most effective ways to help combat these cyber threats is by reporting suspicious emails and activities. In this blog post, we'll guide you through the process of reporting such incidents, and the importance of having an active role in defending cyber threats.

report phishing email

The Cybersecurity Challenge

Cyber threats manifest in various forms, from deceptive phishing emails to fraudulent activities designed to deceive and compromise. While cybersecurity experts continuously work to stay ahead of these threats, your vigilance and proactive reporting are crucial in preventing potential disasters.

Why Reporting Matters?

Reporting suspicious emails and activities serves as a critical layer of protection for you and your organisation. By reporting these incidents promptly, you help prevent:

  1. Data Breaches

Reporting phishing emails helps prevent data breaches by allowing security teams to quickly identify and respond to potential threats. When you report a phishing email, it provides valuable information about the tactics and techniques used by cybercriminals. Early reporting can halt cybercriminals in their tracks, preventing them from accessing confidential information.

  1. Financial Losses

Phishing emails often masquerade as legitimate communications from trusted entities, enticing recipients to click on malicious links or attachments. Once clicked, these can lead to fake websites that mimic real ones, tricking users into entering personal and financial information. 

Cybercriminals can then use this information for unauthorised transactions, stealing money directly from bank accounts, making unauthorised purchases, or selling the information on the dark web, all resulting in financial loss for the victim.

  1. Malware Spread

Phishing emails often contain links or attachments that lead to malware-infected websites or files. By reporting these emails, security experts can identify and isolate these elements, preventing others from inadvertently accessing and spreading the malware.

  1. Identity Theft

Identity thieves use social engineering to manipulate individuals into sharing personal information. The goal is to gain access to sensitive data, such as passwords, financial details, or personal identification, which can then be used for fraudulent purposes, including identity theft. 

How to Report Suspicious Emails and Activities?

  1. Identify Red Flags

Familiarise yourself with common signs of suspicious emails, such as unexpected requests for personal information, misspellings, sense of urgency, or unusual sender addresses.

  1. Do Not Interact

Avoid clicking on links or downloading attachments from suspicious emails. Responding to or interacting with such emails may escalate the threat.

  1. Utilise Designated Channels

Within Outlook you can report the email to Microsoft to help them adjust their protection and protect the rest of the organisation by right clicking on the email and going to report options. 

  1. Forward the Email

If reporting via email, forward the suspicious email as an attachment. This preserves valuable header information for the investigation.


In conclusion, reporting phishing emails is crucial to enhance security measures, protect oneself and others from potential financial and data loss, and aid in the ongoing battle against cyber threats. By notifying the appropriate entities, you contribute to refining email filters, blocking malicious senders, and ultimately preventing the spread and impact of deceptive schemes.

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